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For Etsy, eBay and Shopify sellers

Receipt tracking for online sellers

Selling online means buying supplies, packaging and postage all the time, often in small amounts from many places. Those costs reduce your taxable profit, but only if you can show them. BookFlash keeps every receipt organized so your numbers are ready when the 1099-K arrives.

Start your books, free 10 receipts a month free. No card needed.

Sound familiar?

Lots of small purchases

Craft supplies, bubble mailers and label rolls come from different stores and websites every week.

Fees are easy to miss

Platform, payment and advertising fees come out before you’re paid, so they’re easy to forget at tax time.

Inventory is hard to pin down

To work out your profit, you need to know what you spent on the goods you sold. That starts with purchase receipts.

Receipts worth keeping

Expenses that are commonly deductible for online sellers, when they’re ordinary and necessary for your business.

Cost of goods sold
What you paid for inventory and materials for the products you sold, worked out on Schedule C.
Shipping and postage
Postage and shipping labels you pay for.
Packaging supplies
Boxes, mailers, tape, tissue and labels.
Platform and payment fees
Listing, transaction and payment processing fees charged by the marketplace or processor.
Advertising
Promoted listings, social media ads and marketing materials.
Software and tools
Shop apps, photo editing, design tools and printers for labels.
Home office or storage space
Space used regularly and exclusively for the business, including inventory storage in some cases.

General information, not tax advice. Check with a tax professional for your situation.

How BookFlash helps

  1. 01

    Capture every purchase

    Snap paper receipts from the craft store, or upload PDF receipts and invoices from online suppliers.

  2. 02

    AI reads and sorts

    BookFlash reads the vendor, date, amounts and sales tax, and suggests a category. You can change it to suit your shop.

  3. 03

    See where money goes

    Reports show spending by month, category and top vendor. On Pro or Business, export any period as a PDF or CSV for your tax preparer.

Common questions

Does BookFlash import my sales from Etsy or Shopify?
No. BookFlash tracks what you spend through receipts. Use your platform’s reports for sales, and BookFlash for the costs that reduce your profit.
Can I upload receipts that came by email?
Yes. Save the receipt as a PDF or image and upload it. BookFlash reads it the same way as a photo.
What if I sell only a few items a year?
You still have to report the income, and you can deduct the costs of the items you sell. The Free plan’s 10 receipts a month may be all you need.
Can I export for my tax preparer?
Yes, on Pro and Business. Download any date range as a PDF report or a CSV file.

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